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Purchasing Assistant

Job Description

The purchasing assistant provides clerical and administrative support within the purchasing department by preforming a variety of duties related to the procurement of goods and services.

Job Functions:

Order Planning

  • Coordination with Suppliers (Production Schedules, Product Availability)
  • Coordination With Logistics (Order Pick-Up Dates, Booking, and Scheduling)

Order Management

  • Prepare Order per Data Input (PO System entry, revisions)
  • Place orders with Suppliers
  • Store, File and Document Orders (Per System)
  • Tracking, Reviewing Orders & Follow Ups (ETD, ETA)
  • Supplier Invoice Follow up, Review, PO Match & Approval

Documentation & Filing

  • Verify, Store, File and Document Orders (Per System)

International Coordination

  • Obtaining International Documentations (Invoices, Certificates of Origin)
  • Communicating Product Delivery & Schedules
  • Invoicing

Knowledge, Skills, and Abilities

  • Knowledge of Computer and Spreadsheet/Database Software
  • Experience in Purchasing and/or Distribution Fields Preferred
  • Excellent Communication and Organizational Skills
  • Strong Problem Solving and Decision Making Skills
  • Operates Well Under High Volume
  • Exemplary Multi-Tasking and Decision-Making Abilities
  • Outstanding Verbal and Written Communication Skills with Attention to Detail

Minimum Requirements

  • Education: Bachelor’s Degree
  • Experience: One Year Clerical Experience


Submit Resume/CV

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